Logistics Coordinator

We are currently recruiting for a Logistics Coordinator to join our busy Logistics department. The Logistics Coordinator is responsible for managing and coordinating all aspects of inbound and outbound shipments. This includes ensuring timely delivery of goods, maintaining shipment records, coordinating with carriers, and ensuring compliance with customs and regulatory requirements.

About the Role

Key Responsibilities

Inbound Shipments

• Coordinate the receipt of goods from suppliers, ensuring accurate scheduling and delivery timelines
• Monitor shipments to ensure timely arrival and address any delays or discrepancies with carriers or suppliers
• Verify shipping documentation (e.g., bills of lading, packing lists, invoices) to ensure accuracy and compliance
• Communicate with customs brokers and ensure smooth clearance of goods through customs
• Track and report on inbound shipment statuses, providing updates to relevant stakeholders

Outbound Shipments

• Organise and schedule outgoing shipments to customers or distribution centres, ensuring on-time delivery
• Prepare and verify shipping documents (e.g., delivery notes, export declarations, and invoices)
• Select and liaise with freight carriers, negotiating rates and ensuring service quality
• Monitor and track outbound shipments, resolving any delivery issues
• Coordinate with warehouse teams to ensure orders are picked, packed, and shipped accurately

Administrative and Operational Tasks

• Maintain accurate records of shipment activities, including costs, tracking data, and delivery confirmations
• Ensure all activities comply with company policies and legal/regulatory requirement.
• Prepare regular reports on shipment performance, costs, and potential improvements
• Support continuous improvement initiatives to optimize logistics operations
• Collaborate with other departments (e.g., Procurement, Customer Service, and Warehousing) to ensure seamless operations

Data Analysis

• Ensure accurate data capture and encourage others to maintain the same level
• Record all shipments and assign these to the appropriate cost centre
• Evaluate supplier performance and conduct regular reviews; implement an improvement plan if a supplier is underperforming
• Analyse department spend and collaborate with other teams to ensure the most effective and efficient decisions are being made

Teamwork

• Actively contribute to team meetings and work towards achieving and identifying departmental objectives
• Collaborate with other departments to share information, problem solve and drive improvements
• Communicate clearly and effectively with a range of internal and external stakeholders, both verbally and in writing, daily.

• Collaborate with other teams across the business to improve the level of service provided by the logistics department to both internal and external stakeholders

This is a full time, permanent position working 38 hours per week, 0800-1630 Monday and Tuesday, 0730-1630 Wednesday and Thursday and 0730-1230 Friday.

Rate of pay starting from £24,542 per annum, dependant on experience.

This is what we’re looking for in our ideal candidate:

Essential

• Have experience working within a logistics or similar environment, or be willing to learn
• Have strong interpersonal skills, with internal and external bodies
• Be computer literate and be confident using IT systems, including Microsoft Office packages
• Capable of working independently and adapting to changing priorities
• Able to meet deadlines consistently

Desirable

• Knowledge of customs regulations and compliance requirements
• Working knowledge of logistics, warehouse and/or delivery management software
• Strong working knowledge of MS Excel

Note: A UK driving license is essential as you may be driving between our two Elgin sites. A forklift or bendi-forklift license is beneficial but not essential as training can be provided.

About Us

Founded in 1797, Johnstons of Elgin is an innovative, luxury clothing brand celebrating 225 years of experience in working with the world’s finest fibres. Across three centuries, our family-owned company has carefully sources cashmere and fine woollen fibres from around the world, applying the latest technology and highest quality craft expertise in our very own vertical Scottish mills. Employing over 1,000 staff, our valued employees and communities are at the heart of everything we do, producing unique, high-quality designs that are made to last. Our brand is focused on sustainability, working with natural, renewable, and biodegradable fibres and we are committed to maintaining a minimal environmental footprint.

Johnstons of Elgin is proud to be an equal opportunity employer wholeheartedly supporting the principles of equality and diversity to build an inclusive workforce. Our aim is to embed diversity and inclusion in everything we do to create an environment where our employees feel safe to be their whole authentic self without having to downplay or change parts of their identity. We celebrate diversity in all its forms, which goes beyond those characteristics protected by law to include everything that makes us unique, from our backgrounds and experiences to our personalities and ways of thinking.

We endeavour to provide reasonable accommodations for individuals with disabilities and encourage any candidate who requires assistance to contact us at hr@johnstonsofelgin.com.

Don’t meet every requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single requirement or qualification. At Johnstons of Elgin, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you are excited about this role but think your experience doesn’t align perfectly with the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Please note all applicants must be able to provide evidence of their right to remain and take up paid employment in country job is based.

Closing date: Friday 7^th March 2025